Shareware Grab Bag

home *** CD-ROM | disk | FTP | other *** search

/ Shareware Grab Bag / Shareware Grab Bag.iso / 002 / mind102.arc / MANUAL.MR < prev next >

Wrap

Text File | 1987-11-24 | 34.8 KB | 828 lines

U S E R S' M A N U A L M I N D R E A D E R V E R S I O N 1.02 Copyright (C) Brown Bag Software 1987 2155 South Bascom Ave Campbell Ca 95008 U. S. A. Tel: (408) 559 4545 Copyright 1987 Telemarketing Resources DBA Brown Bag Software. All rights reserved world wide. Both the MindReader program and documentation is copyrighted. It can not be disassembled or modified without our express written consent. MindReader is a powerful Text Editor that uses Artificial Intelligence to suggest completion of words and/or phrases, making typing easier and faster. It is designed for the business professional (non-typist). It allows an unskilled typist to complete a document in a fraction of the keystrokes normally required with a conventional word processor, checking spelling "on- the-fly" before words are actually even completed. The more you use MindReader, the smarter it gets. MindReader will be as smart as you are! MindReader also contains a pop-up Calendar, "Rolodex" and Diary. MindReader is also suitable for the physically handicapped. Let a youngster use MindReader and you'll see writing that is not limited by the ability to spell. MindReader is distributed on a ShareWare basis. You may use MindReader without charge for the purposes of evaluating it's suitability for your use. We suggest that this evaluation period be limited to 30 days of actual use. If you find that MindReader is worth continuing to use, then you are required to pay for it. We call the payment a "Registration Fee". You will find a registration form at the end of this document file. Simply complete the registration form and mail it in to use with your payment. If your company requires an invoice, we suggest that you use a copy of this registration as the pro forma invoice. When you register your copy of MindReader, you'll receive the latest version of the program, along with a comprehensive printed user manual and free unlimited tevhnical support for one year. We aggressively develop our products, and as a registered user you'll be entitled to upgrades to the newest versions as they are released, at a greatly reduced price. Most importantly though, by registering your copy of MindReader (or any ShareWare product), you'll ensure the survival of the convenient and risk free distribution method that brought you MindReader in the first place. MindReader is patented (US Patent # 4566065) and is copyrighted, all rights reserved world-wide by Telemarketing Resources dba Brown Bag Software. MindReader is a TradeMark of Telemarketing Resources dba Brown Bag Software. If you have received this copy from a Users' Group, "Software Library" or "SIG", and have paid a small fee (usually $3 to $10), you have NOT acquired the registered rights or continued right to use MindReader. This fee was for the convenience of obtaining the diskette with MindReader on it. The fee does NOT apply to the registration fee. If you have obtained a "ShareWare" copy of MindReader from Brown Bag Software, and have paid a small fee, this fee IS applicable towards registration if you register your copy within 90 days. If you don't know whether or not your copy of MindReader is registered or not, then look for an original diskette with a printed Brown Bag Software diskette label. If in doubt, just call us or write us. As of October 1987, Brown Bag Software has offices in London, Copenhagen, Amsterdam, Cologne and Zurich. Our products are available locally in these cities with local technical support, payable in local currency and shipped from within the EEC without duty. If this version of MindReader does NOT support the European keyboard, then you will receive a version that DOES support the keyboard WHEN YOU REGISTER. You may freely copy MindReader for distribution under the ShareWare concept, without charge. You may NOT charge any fee for the MindReader program or documentation without our WRITTEN APPROVAL (usually granted). You may NOT distribute MindReader or it's documentation in connection with ANY commercial venture, product, publication or service without our written approval. SHAREWARE DOCUMENTATION FOR MINDREADER A PATENTED AND COPYRIGHT PRODUCT OF BROWN BAG SOFTWARE SECTION 1 GETTING STARTED WITH MINDREADER MindReader is designed as a writing tool to allow busy professionals, who may or may not be good typist, to write correspondence, make changes, and produce final copy without the use of a secretary. MindReader has facilities for creating everything from a standard letter or memo, to turning out highly personalized "Boiler-plate" correspondence with only a few keystrokes. MindReader contains virtually every feature found in a full word processor, plus features that are unique to MindReader. MindReader uses a patented, Artificial Intelligence algorithm that "learns" from its user. Specifically, it learns the frequency that you use certain words, and attempts to "guess" each word that you are typing before you finish the word or phrase. It does this through a pop-up window that contains the most likely words or phrases. If what you are looking for is in the window, you can place it into your text with only 1 keystroke. There are also Glossaries that contain up to 260 canned phrases, paragraphs, or pages of text that can be accessed with only two keystrokes. And, there are Macros to allow you to do hundreds of functions with only 1 keystroke. MindReader even uses familiar "WordStar" features such as "Ctrl B and T". Architecturally, MindReader is structured around the following philosophy. In all correspondence, there are three specific items that make up a letter. These are: * SALUTATION: The name, address and opening greeting of the person you wish to correspond with. These are stored in a special file called "Rolodex". * BODY: This is the heart of the correspondence. It consists of words, phrases and standard "Boiler-plate" sentences. Frequently used words and phrases are stored in the AI section of MindReader's dictionary, and is on-line all the time (unless turned off by the user). Boiler-plate sentences and paragraphs are stored in the "Glossary" for easy, three-keystroke retrieval when needed. The Glossary contains up to 260 standard sentences and paragraphs which are called up by first selecting the Glossary function, then typing a letter followed by a number (ie A1, B6, G0, S1 etc.). Each time MindReader sees this combination of a letter followed immediately by a number, it retrieves the information associated with that combination from the Glossary and places it into the text immediately following the cursor. * SIGNATURE BLOCK: The Glossary combination "S1" is reserved for your signature block. In the example included on this disk, S1 types the following: Very Truly Yours, John R. Willoughby President JRW/mr This block is easily changed to reflect your name, title and other pertinent information. Unlike traditional word processors, MindReader contains a unique facility that "guesses" the word or phrase that you are trying to type, and presents its "guess" in a pop-up window that appears just to the right of the cursor. If the word or phrase that you want is in the window, it may be called into the text with only 1 keystroke, thereby eliminating the necessity to type the whole word or phrase. These features are called "WordComplete", "FrequentWords", and "InstaSpell". The operation of these features is described in Section 2. The Artificial Intelligence feature is called "AI Learn". When invoked, MindReader studies the frequency that certain words are used, and places these frequently used words and phrases at the top of the pop-up window as explained in the proceeding paragraph. AI Learn is automatically activated when you exit from MindReader. The more you use MindReader, the more it mimics your personal style of writing. Here are some of the features contained in MindReader. Many of the features are activated by a function key or two key combination. By experimenting with each feature in a "test" document, you will quickly adapt to MindReaders unique approach to functionality. KEY SEQUENCE ACTION F1 SUFFIX Adds suffix's to existing words. F2 PLURAL Converts words to plural. F3 ING Adds "ing" to end of a word. F4 PAST Converts words to past tense. F5 SPELL Turns spell checker on/off. F6 DEL WD Deletes word to right of cursor. F7 PRINT Menu of all print functions. F8 GLOSRY Invokes on-line Glossary. F9 ROLDEX Invokes on-line Name/Addr File. F10 QUIT Save, Change, Encript functions. SH F1 ADD WD Add word to dictionary. SH F2 PHRASE Add phrase to dictionary. SH F3 SEARCH Menu of Search Functions. SH F4 INS LN Insert 1 Line. SH F5 DEL LN Delete this line. SH F6 CALNDR On-line monthly calendar. SH F7 SIGNTR Produces (S1) Signature Block. SH F8 MATH On-line Calculator SH F9 OOPS! Cancels last "delete" function. SH F10 INFO Document information. ALT F1 UNDRLN Start/Stop Underlining. ALT F2 BOLD Start/Stop Bold Print. ALT F3 PUSH Pushes text to right one space. ALT F4 CENTER Centers line. ALT F5 PG BRK Inserts page break code. ALT F6 DIARY Appointment Calendar. ALT F7 TABSET Establishes Tab Options ALT F8 EXTRA Macros, Split Screen, Draw etc. ALT F9 MARK Start/Stop marking block. ALT F10 MOVE Move marked block. CTRL F1 - F10 MACROS User-defined macros. NOTE: THESE FUNCTIONS ONLY WORK FROM WITHIN THE DOCUMENT. LOADING MINDREADER: MindReader can work with either a floppy or hard drive system. It requires an IBM-compatible computer with MS/PC-DOS 2.0 or higher, and at least 256K of available memory. If you have a floppy-only system, first boot-up the system the normal way and then place the MindReader ShareWare diskette in drive A> and type "MR" followed by the return key. If you have a hard drive system, first copy the MindReader diskette from drive A> to your hard drive. We suggest that MindReader be located in its own subdirectory (\MR). Once MindReader appears on the screen, you will be presented with the "MR Main Menu". First, select the "Initialize" (choice 6) feature, and then press the letter "V" to select the type of video monitor that you have (color or mono), and the color combination that you wish to use on the screen. Once selected, you will be returned to the Main Menu again. You may repeat this function over and over again to achieve the desired screen appearance. SECTION 2 INITIALIZE FEATURES: Included in the Initialize Menu are options to activate the automatic word/phrase features. The operation of these features is as follows: * WordComplete: This feature "guesses" the word or phrase that you are typing after only three (3) keystrokes. Suppose you are trying to type the word "opportunity". As soon as you have typed the first three letters (opp), a pop-up window appears to the right of the cursor and displays the words that it "thinks" that you are trying to type. The most likely word appears at the top of the pop-up window followed by a semicolon (;), and the other likely words appear followed by a number (2, 3, 4, etc). By pressing the semicolon key with the small finger of your right hand, the word at the top of the window is placed into the text, automatically completing the word that you are typing. If the desired word does not appear in the window, just ignore the window and keep on typing as normal to complete the word. As you use this word more often in your writing, it will move to the top of the window for easy selection. FrequentWords: The FrequentWord feature allows you to designate the shorter words that you want to appear in the pop-up window after only 1 keystroke. There are currently 130 frequent short words and phrases contained on the program diskette. As an example, if you type the letter "t", a pop-up window immediately appears with the following choices: 5 to the 4 there 3 this 2 that ; the There is a high likelihood that one of these words is the word you were planning to type. To type the phrase "to the", just hit the number 5 key. The word "the", is created by hitting the semicolon key. The FrequentWord feature is initially set-up for very slow and non-typist. More experienced typist will want to deactivate this feature by going back to the Main Menu and selecting the Initialize function, or better yet, use this feature for generating very long and complex words and phrases. Phrases like "personal and confidential" and words like "flourophenyrine" can be typed with only two (2) keystrokes. GETTING STARTED Here are the essentials for using MindReader. MindrReader holds the complete document in a 64K block of memory. Hence, the size of a document is "limited" in size to roughly 40 pages. You can easily combine two or more files when copying to your diskettes or printing to your printer. Things happen instantly. Since EVERYTHING, including the various dictionaries, are in memory at all times, things work at memory speeds. This means that a lengthy task like a "Find and Replace" for a 60K document, that might ordinarily take 2 to 5 minutes, now takes less time than it would take you to remove your hands from the keyboard. Not only is MindReader "smart", it's FAST. MindReader's features are activated by pressing either a Function key alone, or the SHift or ALT key with the Function key. Putting all of the features in the screen may look a little odd to you right now, but in a few minutes, you will fully understand why the author designed MindReader this way. You start a document by pressing the number "1" selection on the Main Menu. The ESCape key will back you out of any feature or menu, one step at a time. The F10 key is your way out of the document. It allows you to save, discard, encrypt, output in ASCII, and so forth. All other functions are clearly marked. Be sure to check out the "Extra" function. It provides for Split Screen (two documents on the same screen), Line Graphics, Calculator, and more. When first starting, you should have the FrequentWord, InstaSpell and WordComplete features activated. Do this by selecting item 6 on the Main Menu, then typing the first character of each of the desired features if they are not already activated. Doing this twice, will toggle the feature on and off. These features will present you with multiple windows from which to select words and phrases. Over a two week time, MindReader will have become very personalized to your style of writing by "learning" from you. The following paragraph contains a description of the major features of MindReader. More subtle features are described in the Users Manual that you will receive when you register MindReader. You will also be entitled to our toll free support lines if a question or the need for help arises. SECTION 3 GLOSSARY The Glossary is a text file that holds up to 260 separate sentences, paragraphs or pages of text that is called into your document with only two keystrokes. Glossary entries may contain variables like Time, Date, or whatever, that are inserted at the time that it is called by the user. You may add things to the Glossary by selecting item 3 (Glossary Update) from the Main Menu. NAME AND ADDRESS The Name and Address file contains the usual information plus a "Code Field" for coding each name. Names and Addresses can be called into the body of a letter with only two keystrokes. This file is updated and added to from the Main Menu. You can store up to roughly 250 names and addresses in a single file. DICTIONARY MindReader has an expandable dictionary. As delivered, its 10,000 word dictionary consists mainly of business-oriented words, words that are commonly found in every-day correspondence. It represents approximately 95% of the words that the average person uses for general correspondence. Over time, you can easily add your special words and jargon to the dictionary. This id done by placing the cursor at the END of the word or phrase and pressing the SH F1 (Add Wd), or SH F2 (Phrase) keys. MACROS Macros are created by pressing the ALT F8 combination and selecting Keyboard Macros by pressing the letter "K". You start recording the macro by pressing the letter "S", and you finish the macro by pressing the ALT F8 function again followed by the letters "K" and "E" (Keyboard Macros, End). MindReader then asks which function key to assign that macro to. Your macro is evoked by pressing the CTRL key plus the Function key. TECHNICAL SUPPORT Brown Bag's Technical Support Hotlines are available to registered users of MindReader, weekdays, from 9AM to 6PM. To register this copy of MindReader, and receive the latest version, full documentation and toll-free technical support, call (01)-405-6029. If you have any suggestions for MindReader, we would be pleased to receive your comments. MindReader is the first of its kind, and certain to evolve into the "future" word processor. Your comments and suggestions will assure the continued evolution of this exciting, new technology. APPENDIX A ========== The following is an exact description of the various key functions within MindReader. Editing Mode ============= Cursor Movement --------------- CTRL-Home : Move to top of screen. CTRL-End : Move to bottom of screen. CTRL-Right Arrow : Move word by word. CTRL-Left Arrow : Move to left margin. Cursor Pad : Move cursor character by character. Search and Replace ------------------ SHIFT-F3 : Pop-up Search/Replace Window. Marking & Moving Text --------------------- ALT-F9 : Marks Text ALT-F10 : Pop-up Move Text Window. Inserting & Deleting Text ------------------------- Ins : Insert a word or phrase. SHIFT-F4 : Insert a line. SHIFT-F5 : Delete a line. SHIFT-F9 : Oops key. Undeletes last word/line. F6 : Delete word left of cursor. Miscellaneous ------------- ALT-F8 : Pop-up Miscellaneous Window for formatting commands, Drawing Lines, Totaling of Numbers and Keyboard Macros. ALT-F1 : Underline Toggle ALT-F2 : Boldface Toggle Print Menu ALT-F7 ================== Begin : Initiates printing Review Pg Breaks : Allows you to check for page breaks in text. Envelope : Prints a name and address on an envelope. Typewriter Mode : Prints the line where the cursor is located when the ENTER key is pressed. Control Code : Allows you to enter a control code for your printer in the text to activate special printing characters. Mail Merge : Prints multiple copies of the document in memory, inserting a new name and address block each time the document is printed. Left Margin : Allows you to change the left margin. Single Space : An asterisk by this field will indicate single spacing. Double Space : An asterisk by this field will indicate double spacing. Pause Between : Allows you to print page by page. Pages Number Pages : An asterisk by this field will indicate page numbering. All in Bold : An asterisk by this field will indicate that the entire document will be printed in bold. First Pg Nmbr : Lets you designate the starting page number. How Many Copies : Lets you designate the number of copies to be printed. Install : Save all set-up options selected from the pop-up window on the program diskette. Save/Quit Menu ============== Yes : Save document to disk. Filename is asked for if new file. No : Do not save document to disk. Save & Continue : Save current document and continue with Mind Reader. Block Save/Append : Save the marked block as a new document. Rename Document : Save document under new name or path. Include Document : Merge a second document into current document at current line. ASCII Format : Converts document to ASCII format. Encode Document : Allows you to encode a sensitive document. This function will ask for a code word. Without the code word, the document is unreadable. Decode Document : Allows you to decode a previously encoded file. This function will not work unless you have the code word associated with the encoded file. Glossary - To enter the glossary, go to the MAIN MENU and choose option 3. ===================================================== Add Text : To add text to glossary, scroll down to the line below an empty ID, and add a line using Shift F4. Variable Text : Variable text allows you to enter variables in your text. To add a variable into the text, just enclose the word with a "$". An example would be $date$. With variable text, you can create a template that allows you to enter new words and phrases into the text. Signature : The "|S1" ID in the glossary is reserved for a signature Block block. Your signature should be entered here instead of the example. Your signature may be entered into text by typing Shift F7. Keywords : A keyword can be included to facilitate easy recall. To make a keyword, just enclose a word 21 characters or less between parentheses. Example: (business). To use the keyword, just type a "/" and the keyword. Mind Reader will then highlight the ID with the keyword. Set Tab - Alt-F7 to Set Tab Window. =================================== Tab Set : Press "T" to set a tab in the column where you want the tab set. The number at the top of the window indicates the column position of the cursor. Clear : Move the cursor in the tabset-bar to the tab you want erased and press "C". All Clear : Press "A" to erase all tabs shown in the tabset-bar. Decimal Tab : To line up a series of words or numbers at a decimal point, move the cursor along the tabset-bar and press "D" when it is in the correct column. Sum Tab : Sum tab will total a row of figures. Set the decimal tabs as discussed above, and the sum tab by moving the cursor to the desired column and press "S". A sum tab must be preceded by two or more decimal tabs in order to calculate a row total. Ln Skp on : Select to skip a line whenever the Enter key is pressed to Entr mark the end of a paragraph. Paragraph : This feature will automatically indent each new paragraph Indnt to the first tab position. Block Indent: Allows you to write in block form. Move cursor to correct position and press "N", then "B". New Indnt : Move the cursor in the tabset-bar to the column you want Pos each line indented to, and press "N". Right Margin: Move the cursor to the column where you want your right margin and type "R". Install : This allows you to save the tabs, decimal tabs, line skip on enter, paragraph indent, new indent position and right margin as your standard document setup. Press "I" to install. Total Calc ========== The Total Calc facility can be found in the Extra Window. To use this facility, type ALT F8, then push "T" for Total Calc. Mind Reader will calculate subtotal, total and grand totals for a column of figures. To use this function follow these steps: 1. Enter the numbers you're adding using the decimal tab at ALT F7. You must use the decimal tab in order to add. If necessary mark the tabset-bar with the decimal tab after the numbers have been inserted into the text. 2. Type the word SUBTOTAL, TOTAL, or GRAND TOTAL on the line below the column of figures you want added. 3. Mark the entire block of figures and total lines using ALT F9. 4. Press ALT F8, type T, and press ENTER. Mind Reader will automatically total the columns of figures and insert the totals at the appropriate lines. Line Mode ========= This mode allows you to draw lines and boxes in your document. This mode also allows you to enter graphics characters by pressing various key combinations (e.g. ALT F1). Use the directional arrows to draw lines in the direction the arrow is pointing. The "/" key toggles Pen Up and Pen Down. Use the space bar to erase lines and characters. To protect the box structures from becoming a jumble of lines, if you delete one word or otherwise cause Mind Reader to reformat, move the cursor in the direction you want to move. Use the ENTER key to create a paragraph mark all the way down the side of the structure. To exit Line mode press ESC. Name and Address ================ The name and address facility enables you to put name and address blocks in correspondence with a touch of a key , keeps telephone numbers available as you work, lets you create mailing labels or do a mail merge. To enter a name and address to the file, go to the MAIN MENU and choose option 4. Name and Address Base Menu ========================== 1. Main N&A Base : Type "1" for the main name and address base. This is the base saved on the diskette. 2. Other N&A Base : Type "2" to call up a different base other than the main base. There must have been another previously created base in order for this to work. 3. Create : Type "3" to create a new name and address base. 4. Delete : Type "4" to delete a previously created name and address base. 0. Exit to DOS : Type "0" to return to the DOS prompt. Entering a record ================= To enter a record, press F1 to switch to the entry mode. Once in entry, mode just fill out the information in the data base. Searching for a Record ====================== Press F2 to locate a name and address record. Up to 25 characters can be used to locate a record. Adding a Blank Record ==================== When you're in Sheet Mode, pressing F3 causes a blank line to be added above the line in which the cursor is positioned. Deleting a Record ================= Press F4 to delete an entire line in which the cursor is positioned. A pop-up window will appear to allow you to confirm the deletion. Sorting Alphabetically ====================== Press F5 to sort the name and address file alphabetically, based on the field in which the cursor is positioned. Sorting by Zip Code =================== Press F6 to sort the entire name and address file by zip code. Printing ======== Press F7 to bring up the Print Window. N&A List : Prints the entire name and address file. Phone List : Prints name and telephone numbers only. Labels : Prints Standard six line mailing labels. Set Margin : Lets user adjust left margin. Test Label : Prints one label to test for alignment. Form Length : Lets user specify number of lines on form or label. Edit ==== Press F8 to toggle cursor movement from character by character to field by field. Quit Press F10 for the Quit Window. ==================================== Yes, Save : Save the name and address file to disk. No, Discard : Do not save the name and address file to disk. Save & Continue : Save the name and address file and continue to use the name and address file. Marked Sv/Appnd : Allows you to save marked name and address records either in another name and address base or in a new base. Rename Base : Allows you to rename a name and address base. Include Base : Allows you to include a previously created name and address base with the base in memory. Encode Base : Allows you to encode name and address files. This option will ask for a code word to protect the file. Decode Base : Allows you to decode a previously encoded base. This feature will not work unless you have the code word associated with that base. Individual Record Mode ====================== To enter individual records into a name and address base, type F1 from within the Rolodex section of Mind Reader. This will put you in ENTRY MODE. To return to SHEET MODE, type F1 again. Search : To search for a record, press F2. Up to 25 characters can be used to locate a record, but it is not necessary to provide a complete name. Previous Record : Press F3 to move to the previous record. Next Record : Press F4 to move to the next record. States : Press F5 for a list of the 50 states and their postal abbreviations. Copying : Press F6 to copy the same information from one record to another. Mark : Press F7 to mark a record for printing or saving. Demark : Press F8 to demark a previously marked record. APPENDIX B ========== SITE LICENSES AND BUNDLING ARRANGEMENTS --------------------------------------- Corporate site licenses and bundling arrangements are available direct from Brown Bag Software. Site licenses can be used to distribute large quantities of MindReader and its documentation within a specific organization at very reasonable prices (hundreds of dollars less per copy than competing products). All users under a site license can become registered users at no extra fee and are automatically notified of updates. Bundling arrangements can be used to distribute copies of MindReader in order to promote some other product or service. Note that neither of these activities is permitted under the limited license granted to all users of MindReader without the expressed written consent of Brown Bag Software.